Files
The Files Module is designed to manage the entire cycle of shipments and logistics operations. Each shipment is treated as a file, an entity that consolidates all the documents, processes, and information required for comprehensive management of goods movement.
Main Features
Creating and Managing Shipping Files
- Automated practice opening with data pre-filling from quotes and orders.
- Assignment of a unique code to the practice for full traceability.
- Association of practices to the customers, suppliers and carriers involved.
- Ability to clone practices to reduce entry time.
Classification of Files by Mean of Transport
- Import/Export
- Multimodal Transport (sea, air, land, rail)
- Customs Transit (NCTS, EXS, DV1, EUR1, ATR, etc.)
- Domestic and International Logistics
Integrated Document Management
- Automatic generation of documents (transport bills, Bills of Lading, waybills, bills of lading).
- Issuance of customs declarations with connection to the Customs Module.
- Digital archiving of all shipping-related documents.
- Management of automatic sending of documents via email or EDI to customers and suppliers.
Real Time Tracking and Monitoring
- Tracking of shipments with automatic updating of case statuses.
- Integration with the Tracking Module for online consultation by customers.
- Automatic alerts and notifications in case of delays or anomalies.
Automation and Operational Workflows
- Configuration of customized operational processes to handle specific business needs.
- Automation of repetitive operations (e.g., automatic creation of documents at file closure).
- Dynamic assignment of files to operators based on roles and skills.
Integration with External Customs Systems
- Connection with ERP and WMS systems for operational data interchange.
- Integration with the AIDA System for automated customs clearance.
- Compatibility with EDI, XML and REST API standards for interconnection with customers and logistics partners.
Operational benefits
- Elimination of data redundancy by centralizing all information in a single file.
- Optimization of operational time, with automated workflows and intelligent precompilation.
- Greater control over costs, with profitability analysis tools for each individual shipment.
- Full traceability of shipments, with real-time updates for customers and operators.
- Guaranteed regulatory compliance, thanks to integration with the Customs Module and the AIDA System.
The Files Module represents a complete system for end-to-end management of logistics and customs operations, ensuring efficiency, transparency and control at every stage of the shipment.